Platform · Supplier Portal

Stop chasing suppliers over email. Start collecting in days.

The Supplier Portal is where your supply chain compliance data actually gets collected — structured, auditable, and AI-assisted. Manufacturers stop emailing PDFs and spreadsheets. Suppliers enter their compliance data once, then reuse it across every customer relationship.

AI-assisted extraction · Zero-account supplier access · Compounding network effects
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The old way of collecting supply chain data is broken

Collecting compliance data from a 40-supplier chain typically takes 3–6 months of email chasing, PDF forwarding, and manual re-entry. That's not a process — it's a liability. And it happens again for every regulation, every audit, every product update.

Without Traceable

Email 40 suppliers asking for data — then chase them for 6 weeks
Receive PDFs and spreadsheets in 12 different formats
Manually re-enter supplier data into your DPP fields
No audit trail of who said what, when, and which document proves it
Repeat the entire process for every new regulation
Supplier data trapped in email threads — invisible to auditors

With Traceable

Invite 40 suppliers in minutes — structured questionnaires sent automatically
Suppliers upload documents; AI extracts compliance data into mapped fields
Supplier data flows directly into your DPP — no manual re-entry
Every submission timestamped, attributed, and audit-logged by regulation
Suppliers reuse their data for new regulations — enter once, share forever
Full supply chain data visible to authorised auditors on demand

One portal. Two sides of the supply chain. Both benefit.

Most compliance tools are built for manufacturers and treat suppliers as a data source to be interrogated. Traceable's Supplier Portal is built for both — because a portal suppliers actually want to use is the only way manufacturers actually get their data.

For manufacturers

Collect, structure, and verify supply chain data — at scale.

Structured data requests, not email chains

Send templated questionnaires to any number of suppliers. Every field maps directly to a DPP attribute. No manual transcription.

AI extracts from supplier documents

When a supplier uploads a certificate or test report, AI reads it and auto-fills compliance fields. Confidence scores flag what needs human review.

Materials library — supplier data lives at the source

Suppliers maintain their own material specifications. You pull from their library instead of re-requesting the same data for every product.

Supplier compliance scores in real time

Each supplier's compliance posture is scored against the relevant regulation. You see which suppliers are ready and which need follow-up — before an audit.

Immutable audit trail on every data point

Every supplier submission is timestamped and attributed. When a market surveillance authority asks for provenance, you have a verifiable answer.

For suppliers

Enter your compliance data once. Share it with every customer.

Zero-friction access — no account to create

A one-time code sent to your email. Click, enter the code, respond to the request. No username, no password, no subscription. Free for every supplier.

Enter once. Reuse forever.

Material specifications, REACH declarations, certificates — entered once and stored in your library. Future requests from any customer pre-fill from what you've already provided.

Your compliance identity across all customers

Traceable builds a single compliance profile for your company — not one per customer. See your standing, your active requests, and your data across every operator relationship in one view.

You control every share — nothing automatic

You see exactly what each customer is requesting and why. You approve each submission explicitly. Your data for one customer is never visible to another.

See where your data powers real DPPs

When your component data is cited in a published Digital Product Passport, you can see it. Traceability runs both directions.

AI-powered

AI that works for both sides of the table

Powered by Claude — Anthropic's frontier AI, with zero data retention and EU data hosting. Every AI output is human-reviewable. Nothing is auto-submitted without your approval.

For suppliers

Certificate OCR & autofill

Suppliers upload a PDF certificate. AI reads it, extracts compliance fields, and pre-fills the request form — with confidence scores per field. Humans review and approve.

For suppliers

Material smart-suggest

When a supplier adds a new material, AI flags applicable REACH SVHC checks, RoHS substance restrictions, and relevant standards — before the customer asks.

For manufacturers

Anomaly & forgery detection

AI cross-references extracted certificate data against issuer patterns and known standards. Inconsistencies are flagged before data enters your passport.

For manufacturers

Risk explainer & playbook

When a supplier's compliance score drops, AI explains exactly why — in plain language — and generates 3 actionable tasks for resolution.

For suppliers

Request translation

Data requests are automatically translated to the supplier's preferred language. A German supplier receives a Battery Regulation questionnaire in German, not English legalese.

For manufacturers

Test report summariser

Long multi-page test reports summarised to key claims, scope, and limitations. Manufacturers review the summary before accepting the full document into the DPP.

All AI outputs require human confirmation before being committed to any DPP. Zero data retention on Anthropic's side. EU data centres. Full AI architecture →

Platform moat

Every supplier onboarded makes the whole network stronger.

When a supplier completes their compliance profile for your company, that same identity is already half-complete for the next manufacturer who invites them. Their material specifications, certifications, and substance declarations are already there — they just need to approve the share for each new relationship.

1×

Data entered

Supplier enters compliance data once into their Traceable profile

N×

Requests fulfilled

Every future operator can pull from that same profile — with supplier approval

0×

Re-entry required

REACH declarations, certificates, and material specs are never re-typed

"A supplier onboarded for Operator A is half-onboarded for Operator B. This is the Compounding Supplier Network — not a marketing concept, but a structural advantage that compounds with every supplier relationship created on the platform."

Platform design principle — Traceable

How the Supplier Portal works

From first invite to published DPP — in four steps. No software for suppliers to install. No account to create. No delays.

1

Manufacturer sends structured data requests

Not an email — a structured questionnaire.

You select a compliance template (Battery Reg, REACH, RoHS, ESPR — or custom), choose which suppliers to send it to, and click send. Each supplier receives an email with a one-time access code and a clear description of exactly what is being requested and why.

Templates map directly to regulation fields. There is no manual transcription between what the supplier submits and what appears in the DPP.
2

Supplier accesses the portal in one click

One-time code. No account. No friction.

The supplier clicks the link in their email, enters a 6-digit OTP, and enters their dedicated portal session. They see the request, the specific fields required, and a materials library with any data they've previously entered. If they've answered similar questions before — for you or any other Traceable customer — those answers are available to reuse in one click.

3

AI assists — humans approve

Upload documents. AI does the reading.

The supplier uploads test reports, declarations, and certificates. AI extracts compliance-relevant values and pre-fills request fields — with a confidence score per field. The supplier reviews the AI's work, corrects where needed, and submits. Nothing is sent to the manufacturer without the supplier's explicit approval. Everything is audit-logged.

Suppliers who upload a REACH SVHC declaration typically have their full form pre-filled in under 90 seconds. They spend their time reviewing — not typing.
4

Data flows into the DPP automatically

No re-entry. No copy-paste. Compliance score updates immediately.

Approved supplier data merges into the product record. Compliance score recalculates in real time. The DPP shows the supplier attribution alongside each data point — making the full supply chain traceable for market surveillance authorities. The supplier can see where their data landed.

What the portal looks like — for both sides

Manufacturer — Supplier scorecard

Company Portal — Suppliers + Invite Supplier Suppliers Passports Documents Requests Analytics Supplier Compliance Overview 24 Suppliers 18 Compliant 4 Pending 2 Action req. Supplier Status Score Action ChemCore GmbH Active 94% View AlloyStar Ltd Pending 61% Chase Meridian Plastics Action 38% Fix ✦ AI: 2 suppliers have expiring certifications — action recommended Send reminder

Supplier — Compliance identity dashboard

Supplier Portal ChemCore GmbH · OTP Dashboard Requests (3) Materials Certificates My DPPs Profile ChemCore GmbH — Compliance Home Overall Compliance Score 94% ↑ 6 pts Operator Relationships Traceable GmbH · Active EnergyStore AG · Active Open Requests (3) Battery Reg — REACH SVHC declaration Traceable GmbH · Due in 5 days Respond RoHS 3 — 10 restricted substances EnergyStore AG · Due in 12 days View ✦ AI: Upload your CoA and we'll auto-fill the REACH request in ~60s Materials Library 14 specs saved · reusable Certificates 6 active · 1 expiring in 30d

Designed for regulated data. Secure by architecture.

Supplier data doesn't just need to be collected — it needs to stand up in an audit. Traceable's architecture is built for exactly that: every data point is provenance-stamped, every share is consent-gated, and every session is isolated.

  • Row-level security — suppliers can only see their own requests
  • OTP authentication — no shared passwords, no credential sprawl
  • Explicit consent gate — every data share requires supplier approval
  • Immutable audit log — every submission timestamped and attributed
  • Data residency in EU — hosted on Supabase EU region (Frankfurt)
  • GDPR-compliant — full DPA and subprocessor transparency

Questions about the Supplier Portal

No. Supplier portal access is always free. Your Traceable subscription as a manufacturer covers the cost of inviting and collecting data from your entire supply chain. Suppliers pay nothing.

This is exactly where the network effect kicks in. A supplier who has fulfilled requests for Operator A has already built their compliance profile — material specs, certifications, substance declarations. When Operator B invites them, that data is available to reuse. The supplier approves each new share individually. Their data for Operator A is never visible to Operator B without their explicit consent.

When a supplier uploads a certificate, test report, or declaration, AI reads the full document and auto-fills compliance request fields — mapping values to the correct DPP attributes. Each field carries a confidence score. The supplier reviews the AI's work, corrects anything below their threshold, and submits. Nothing is sent to the manufacturer without the supplier's explicit approval. Powered by Anthropic Claude, with zero data retention.

Multi-tier supply chain collection is part of the Traceable roadmap. The underlying data model already supports Tier-N cascading — a supplier can themselves act as an operator for their own upstream suppliers, forwarding specific sub-questions down the chain. This capability is in active development.

EU Battery Regulation (2023/1542) questionnaires are available today, covering Annex XIII due diligence, carbon footprint, and recycled content. REACH SVHC, RoHS 3, and ESPR-based templates are in development. Custom templates can be configured for any product type or compliance requirement.

The portal tracks certificate expiry dates. Suppliers receive automated reminders at 60, 30, and 7 days before expiry. Manufacturers see expiring certifications flagged in their supplier scorecard. This is part of the evidence lifecycle management built into the platform.

Ready to stop chasing suppliers over email?

Start free. Invite your first supplier. See how quickly structured data collection changes your compliance workflow.

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Supplier portal access is always free. Your suppliers pay nothing.